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License types and costs

Purchasing a licence for CASPA

CASPA is supplied to schools, groups of schools and Local Authorities under licence.  CASPA is licensed on an annual basis, with an initial licence fee for the first year of use and then a significantly reduced licence fee in subsequent years.  Purchase of a CASPA licence entitles licensees to make use of the CASPA system and includes provision of comparative data, updates to CASPA during the licence period, support, analysis of anonymised data submitted by the licensee and provision of updated comparative data.

Licences for CASPA cover a 12 month period from 16th August to 15th August.  Where a licence is purchased mid-year, a pro-rata arrangement is applied.

Three types of licence are available for CASPA:

  • Single School licence
  • Local Authority licence
  • Group licences

Each licence type is detailed below:

The Single School licence

CASPA can be licensed to a single school, in which case unlimited telephone and email support for CASPA is provided directly by SGA Systems Limited. A Single School licence allows unrestricted use of CASPA within a single school.

The licence fee for a Single School licence for CASPA covering the period 16th August 2019 to 15th August 2020 is £1,015.00 plus VAT.

The Local Authority licence

CASPA can be licensed to Local Authorities who then have the right to use CASPA in any or all of their maintained educational establishments, be they special schools, special units, mainstreams or PRUs.  The licence can be purchased by the LA or by a group of maintained schools.

Where CASPA is licensed to a Local Authority, CASPA is delivered as two separate modules: the school data collection module of CASPA, designed to be installed in each school, and the Local Authority (LA) module, designed for a single central installation:

  • The school module is used by school staff for data collection, analysis and reporting.
  • The LA module of CASPA replicates all of the reporting and analysis functionality of the school module, and allows all analysis and reporting to be run for a single school or all schools; the LA module allows the authority to collect data from its schools to carry out authority-wide analysis and is also used to submit anonymised data for analysis to generate the comparative data set used by CASPA.

For more information on how the school and local authority modules work together, please click here.

Local Authority licence fees are based on the size of the Local Authority rather than the number of schools to which CASPA is deployed, so the wider the deployment, the lower the per-school cost. However, even if CASPA is initially deployed in just the special schools, purchasing a Local Authority licence will usually offer a significant discount on the per-school cost when compared to purchasing multiple single-school licences. For details of costs for a Local Authority licence for CASPA, please contact us.

To allow us to offer these discounts, support arrangements for schools using CASPA under a LA licence differ from those for a single-school licensee; for more details, please refer to the section on Support in the Local Authority purchasing information section of the CASPA website.

The Group licence

A Group licence can be purchased to be used in a specified list of schools (four or more schools, whether Maintained, Indepedent or Non-Maintained schools or academies) which allows for the size of the group to flex; you can add extra schools at a discounted rate.  Under a Group licence, support is normally provided directly by RSE Insight Limited.

 Alternative channels for purchasing CASPA

NASS Members

NASS are an official distributor for CASPA to its members and can offer significant discounts on the licence fees above to NASS members. Please click here for more information.

EQUALS Members

EQUALS members are entitled to a discount on the initial licence fee for Single School licences.  To take advantage of this, please ensure you register your interest directly with EQUALS.  Further information and contact details are available on the EQUALS website, particularly within the ‘P Scales and Target Setting’ pages: